As the Office Manager, you will be the main point of contact for Quartzelec Staff and external visitors.  You will be responsible for ensuring the smooth and successful running of the Office, including facilitating works and needs as anticipated by the Business.

Key Responsibilities & Accountability

• Provide leadership and support to the Administration Team
• Establish and improve corporate culture and create an orderly and comfortable working environment for all employees
• Ensuring the administration elements of the business are run in a client-focused, efficient, and compliant manner
• Managing the office and workshop facilities, highlighting, and actioning any improvements
• Purchase Orders / Invoicing Duties
• Working alongside our H&S Representative, to ensure that the office and paperwork is compliant with procedures
• Assisting and effectively working alongside the Human Resources function from HQ, when required
• Administration of training records and planning of training in a timely manner, where required
• To be responsible for the units’ asset management system.  This includes the management of office supplies and fixed assets, to avoid the loss and waste of the company's resources
• Weekly input & processing of employee timesheets 
• Liaising with staff, suppliers, and occasionally clients and providing support and influence if necessary
• Organising meetings, conferences, and internal/external workshops.  This includes meeting and greeting guests and visitors to the office, helping and hospitality when required
• Facilitating any office postal and courier needs, in both a timely and cost-effective manner
• Document Controlling
• Ordering and maintaining stationery and furniture supplies
• Assisting Managers and colleagues as and when required.  This includes any ad hoc tasks assigned by your line manager where necessary, to assist with the successful running of the unit.

Qualifications, Experience & Personal Attributes

The successful applicant will possess:

• Excellent IT Skills – Microsoft Office (word, excel, outlook)
• High degree of accuracy, efficiency and attention to detail
• Strong organisation and time management skills
• Excellent problem solving skills
• Shows desire to promote culture of Continuous Improvement
• Good team leader with ability to communicate with all levels of personnel
• Minimum qualifications GCSE’s
• Ideally previous experience in a similar role

How to Apply

If you are interested in applying for this role please send your CV and letter of application explaining how you meet the requirements of the role to:-

Email:     recruitment@quartzelec.com

Strictly no agencies please

Quartzelec is an equal opportunities employer

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If you wish for your data to be removed from our database please contact us at recruitment@quartzelec.com

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