Our Quartzteq business who specialise in Condition Monitoring solutions for Rotating Machines is looking to recruit an Administrative and back-office sales assistant for our office located in Martigny, Switzerland.

The full time role will be responsible for providing administration and back-office support to the Business Manager, engineers, and sales development.

Key Responsibilities & Accountability

Day to day management of administrative tasks and data input onto ERP System including but not restricted to: -

• Opening tender jobs
• Processing Purchase Orders from customers, issuing invoices and
• Raising Purchase orders for suppliers
• Management of payments and overdue debts
• Booking in and out of stock items
• Posting of timesheet booking
• Input and processing of employees’ expenses ensuring compliance with company procedures
• Ensure CRM system is updated
• Management of supplier registration, invoices, and payments
• Purchasing of materials and follow-up of orders
• Maintain up to date databases, internal files and records
• Producing proposals, templates and supporting the team with all aspects of administration.
• Dealing with post/mail and incoming emails directing enquiries in a timely manner
• Support administrative activities specific to working area/ office management
• Booking of travel and accommodation
• Answering telephone and directing calls
• Acting as back-office support for the sales team, handling customer calls, internal order follow-ups, and communication with customer
• Calling customers to gain status updates on enquires
• Cold calling to arrange appointments
• Supporting the business development, CSR, and marketing activity

Qualifications, Experience & Personal Attributes

The successful applicant will possess:

• Experienced fitter or winder
• Administrative education (CFC Commerce) or equivalent
• Proven successful experience (at least 5 years) in an administrative role and/or internal sales service, ideally acquired in the industrial sector
• Excellent IT Skills – Microsoft Office (Word, Excel, Outlook)
• Good knowledge ERP and CRM systems
• Knowledge in dealings with suppliers and shipping agents
• Openness to acquiring knowledge of technical products
• Fluent spoken and written English and French
• Trustworthy & dependable with ability to maintain a strict level of confidentiality
• Flexible and reliable with the ability to prioritise
• A high degree of accuracy and diligence
• Strong organisation and time management skills

How to Apply

If you are interested in applying for this role please send your CV and letter of application explaining how you meet the requirements of the role to:-

Email:     recruitment@quartzelec.com

Strictly no agencies please

Quartzelec is an equal opportunities employer

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